Project Manager - Medical Affairs

Project Manager-Medical Affairs

Main responsibilities:

The Project Manager will play a crucial role in driving and managing various medical activities across multiple countries and regions. They will be responsible for ensuring effective communication, stakeholder collaboration and execution of medical plans and initiatives. 

This includes but is not limited to the following: 

 The Project Manager will work on a project basis. He/she will be responsible for providing Therapeutic Area (TA) workstream leads with project management support on pre-defined projects. 

•  Project Manager will set and develop the operational aspects of the project, develop, and monitor timelines, milestones and project metrics and is responsible for managing the projects from an operational perspective from the development and initiation phases through collaboration/coordination to implementation and completion within scope provided by Stakeholders who own the project content and agenda. 

• Initiation, initial completion of operational core documents/materials, and follow up of overall projects timelines to ensure the projects move to the next step in a timely manner. 

• Perform pre-defined key tasks on the medical projects /Internal events to support the team and ensure the projects move forward, such as: create or ensure the required documents are completed on and move through the approval steps in a timely manner; when applicable, enter the documents/information on the relevant platform ;ensure follow-up with countries/local  team and develop/fill the needed documents from the Stakeholders, ensure the projects move in the systems (vendor onboarding, new projects with vendors or consulting agreements, payment); follow-up on  contract and invoice status; draft emails from templates, format documents (e.g. agendas, slides, …) 

People

• Ensure alignment among team members and stakeholders on project objectives, deliverables, and key performance metrics. 

• Build and maintain strong relationships with internal and external stakeholders, fostering collaboration, trust, and effective communication. 

• Proactively manage stakeholder expectations and address operational challenges. 

• Support team initiatives and objectives by identifying opportunities for operational excellence and value-added improvements. 

• Act as a Change Ambassador by supporting stakeholders in embracing change and adopting new ways of working. 

Performance

• Deliver assigned projects effectively and efficiently, ensuring completion within agreed timelines, scope, quality standards, and, where applicable, budget. 

• Successfully manage multiple projects and competing priorities simultaneously. 

Process

• Develop a strong understanding of Medical Affairs ways of working, cross-functional processes, and associated deliverables. 

• Collaborate with stakeholders to understand business requirements and propose effective operational solutions. 

• Lead project planning, execution, monitoring, and closure activities in accordance with agreed project plans and quality standards. 

• Apply appropriate project management methodologies, tools, and techniques based on project needs and complexity. 

• Facilitate project governance meetings with stakeholders, vendors, logistics teams, and digital teams to track progress and manage risks and dependencies. 

• Work independently with a high level of ownership and accountability. 

• Ensure all project activities comply with Medical Affairs governance requirements, applicable regulations, and internal company policies. 

• Coordinate operational processes related to vendor onboarding, consulting agreements, contracts, purchase orders, invoices, and payments. 

• Drive continuous process improvement initiatives to enhance efficiency, compliance, and project delivery outcomes. 

About you

• Experience: 8-10 years of relevant project management experience within the pharmaceutical industry, preferably supporting Medical Affairs programs and cross-functional initiatives. 

• Stakeholder Management: Demonstrated ability to build and maintain strong relationships with senior stakeholders, cross-functional teams, external vendors, healthcare professionals, and country/regional teams. Proven experience in driving alignment, influencing without authority, and managing stakeholder expectations across complex projects. 

• Medical Affairs & Compliance: Strong understanding of Medical Affairs operations, pharmaceutical industry compliance standards, and applicable regulatory requirements. Experience ensuring project activities, contracts, engagements, and documentation are executed in accordance with company policies, industry codes, and regulatory guidelines. 

• Contracts & Financial Management: Working knowledge of contracting processes, vendor onboarding, purchase order creation, invoice management, honoraria payments, budget tracking, and financial governance within a regulated environment. 

• Process Excellence: Demonstrated experience identifying opportunities for process improvement, driving operational excellence, implementing best practices, and supporting change management initiatives. 

• Soft Skills: Strong interpersonal, communication, stakeholder engagement, influencing, analytical, problem-solving, and change management skills, with the ability to effectively manage multiple priorities in a fast-paced environment. 

• Technical Skills: MS Office Suite (including Teams and SharePoint), project management tools such as Smartsheet, Power BI, and other project tracking and collaboration platforms. 

• Education: Postgraduate degree. 

• Certification: Project Management Professional (PMP) certification preferred. 

• Languages: High proficiency in written and spoken English.