Medical Coordinator

Reference No: R2867397

Position Title: Medical Coordinator

Department: Medical Affairs Vaccine Canada

Location: Toronto, Canada (Hybrid)

About Sanofi

We are an innovative global healthcare company with a focus on immunology that extends to innovation in diabetes and transplant medicine. Across different countries, our talented teams are determined to deliver a best-in-class customer experience using the best of digital, artificial intelligence and personal know-how. With a focus on immunology that extends to innovation in diabetes and transplant medicines, we pursue progress to make a real impact on millions of patients around the world.​

About the Job

Join the team protecting half a billion lives every year with next-gen science, mRNA innovation, and AI-driven breakthroughs. In Vaccines, you’ll help advance prevention on a global scale - and shape the future of immunization.​

Monitor and support medical governance and operations involving external expert engagement: liaising with 3rd party vendors, financial processes, approval processes while identifying and addressing gaps. Additional criteria include and are not limited to discretion, professionalism, accountability, and ability to collaborate with multiple stakeholders.

Main Responsibilities:

• Supports Vaccines Canada Medical Financial Process, including tracking of departmental expenses and monthly accruals. 26%

• Supports team in creation of financial requests, Purchase Requisitions, purchase Orders, and tracks expenses throughout the course of a project until invoice processing and year end reconciliation is complete. 26%

• Supports team in the creation and coordination of confidentiality agreements, service agreements and contracts with external suppliers. 9%

• Ensures appropriate referencing, documentation, translation, tracking approvals and OneCRM process, and appropriate archiving in accordance with Sanofi SOPs, IMC regulations and PAAB approval process management. 9%

• Managing all accredited education events (budget tracker, PO opening, etc.). 9%

• Completion of required documents to generate payment for Sponsorships, Grants and Honorarium. 9%

• Coordinates and organizes team meetings, including scheduling, booking meeting rooms, managing calendar invitations, and preparing meeting materials and agendas. 4%

• Manages booking processes for internal and external events, including venue coordination, catering arrangements, and logistics support for medical team activities. 4%

• Maintains team calendars and coordinates availability for Medical Directors and MSLs, ensuring efficient scheduling of meetings, calls, and project milestones. 4%

HSE requirement/statement

• Works within the policies, procedures and regulations as required by the Company and under the Occupational Health and Safety Act.

Context of the Job/Major challenges

• Ensure that payment is made to suppliers and maintain a good relationship with them to ease payment processes. Monitor old requests and manage new incoming ones by order of priority by date and urgency.

Dimensions/scope

• Responsibilities of the job are for Vaccines Canada Medical only. Coordinate with the Medical Directors and MSLs on their projects; open line of communication at all times.

About You

Certifications:

• College-level post-secondary education (including CEGEP in Québec) or a bachelor’s degree in a relevant field.

Required qualifications:

• 2+ years of experience in an Administrative position, preferably within medical affairs or broader pharmaceutical industry.

• Strong attention to detail with ability to manage multiple priorities

• Excellent communication skills for stakeholder management

• Problem-solving mindset for process improvement

• Discretion in handling confidential medical and financial information

Preferred Qualifications:

• 2 to 3 years in project management

• Experience within pharmaceutical industry, an asset

• Experience with budget tracking and financial reconciliation

• Experience with contract lifecycle management systems.

• Familiarity with pharmaceutical regulatory processes (Health Canada, IMC, PAAB, etc.)

Language:

• Written and spoken English. French is an asset.

Travel:

• Limited travel required – Company/Team meetings within Canada

Computer knowledge:

• Intermediate to expert level competence in MS Office, including Excel, Outlook calendar management, and meeting scheduling tools.

• High level of expertise in all areas of modern office practices (instant messaging, web conferencing, meeting room booking systems, telephone systems, file sharing, etc.)

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs

This position is for a current vacant role that we are actively hiring for.​

All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.

Toute compensation sera déterminée en fonction de l'expérience démontrée. Les employés peuvent être admissibles à participer aux programmes d'avantages sociaux de l'entreprise. Des informations supplémentaires sur les avantages sociaux peuvent être trouvées ici.